BOARD OF
August 16, 2017
320 Robert S.
Kerr, Room 204
1. Call to order.
2. Notice of the meeting was posted Monday, August 14, 2017.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, August 9, 2017, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The following items, No. 5
through 14, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated
Benefits Resources in the amount of $8,395.67 for period ending August 8, 2017,
pending notification of encumbrance to Jackie Wilson, County Treasurer's
Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 676001 through
676196 for Oklahoma County in the amount of $178,750.84 pending notification of
encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Approve Employee Benefit EFT Payment for invoice number
51928705 for CVS Prescription Claims in the amount of $101,210.99 pending
notification of encumbrance to Jackie Wilson, County Treasurer's Office.
(Document Received)
8. Receive the following litigation:
Case No.
CJ-2017-4371 Summons
Case No.
CS-2017-1912 Notice of Pendency of Action
9. Monthly Report of Fees for the month of
July, 2017. (Document Received)
County
Assessor $ 2,144.50
Court Fund Bank
of Oklahoma Revolving
Beginning Balance $2,166,027.96
$347,958.38
Deposits & Canceled Vouchers $1,165,381.88 $ 45,725.62
Disbursements $2,222,834.18 $
16,827.52
Ending Balance $1,108,575.66 $376,856.48
Sheriff
Fees $ 97,140.82
Sheriff
Incarceration Fees $ 783.92
Law
Library Fees $ 33,099.66
Revolving
Fund Fees $ 40,500.34
Drug
Court User Fees $ 1,984.50
Juvenile
Justice Center $
454,019.00
Juvenile
Bureau
9N
Restitution $
37,699.91
9J
Restitution $ 9,432.52
JJC
Emergency $ 2,452.26
10. Discussion and possible action for
approval of Tin Horn Installation. This item is in compliance with
Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer.
(Document Received)
2-2017-18 $706.19
11. Discussion and possible action for approval
of Tin Horn Installation. This item is in compliance with
Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer.
(Document Received).
2-2017-19 $981.72
12. Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:
ANDRE AND MARY CALDWELL 04-724-5135; GUERNSEY PARK PLACE ADDITION; W14FT OF LOT 26; BLOCK 010
BARAJAS GROUP HOLDINGS LTD 03-059-3325; TUXEDO PK SUB LT 12 ADDITION; ALL LOT 15 & S15FT LOT 16 PLUS A TR 12.5FT N&S BY 139.7FT E&W ADJ ON S; BLOCK 012
UB-V, INC 19-628-0657; GREEN PASTURES ADDITION; E LOT 61; BLOCK 000
UB-V, INC 19-628-0660; GREEN PASTURES ADDITION; W LOT 61; BLOCK 000
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate transactions. Requested by Forrest Butch Freeman, County Treasurer. (Document Received)
13. Discussion and possible action to approve Resolution No. _________, appointing Michael Perry as Receiving Officer for District No. 2 General Fund, Highway Cash Dept. 920 & SHINE Fund 1290, replacing Eddie Kalkbrenner. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)
14. Receive cancelled checks as follows:
(Document Received)
Check
No. 101008564 dated July 26, 2017 to Postmaster & LaDonna Hines in the
amount of $98.00. The Post Office would not accept the department s check as
issued. Checks should show US Postmaster or Postmaster (without the 320 Robert
S. Kerr address). Check to be re-issued on 8-16-17.
Check
No. 402000157 dated 8-8-17 to Workers Compensation in the amount of $8,395.67.
The check had the incorrect date entered. Check re-issued with correct date.
End of Consent Docket
District
No. 1
15. Discussion and possible action to approve a Cooperative Agreement between the Oklahoma State Board of Agriculture, on behalf of the United States Department of Agriculture Animal Plant Health Inspection Service, and Oklahoma County for participation in the animal and injurious rodent damage control program in Oklahoma County pursuant to 2 O. S. 12-1. Requisition No. 11801404 has been issued for $2,400.00 to the Oklahoma Department of Agriculture. This agreement expires on June 30, 2018. Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
District No. 3
16. Discussion and possible action for approval of contract between the Jones Public School District and the Oklahoma County Free Fair for the use of Jones Public School Agricultural Facility for the purpose of the presentation of the Oklahoma County Fall Livestock Show, beginning Sept. 7, 2017, and ending Sept. 9, 2017. Requisition No. 11801659 and Purchase Order in the amount of $4,500.00 has been issued to Jones Public Schools. Requested by Ray Vaughn, County Commissioner, District No. 3, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
17. Discussion and possible action to accept
the letter and Temporary
Easement to make drainage improvements on Rockwell Ave, north of Sorghum
Mill Rd., located in the SW/4 of Section 4, Township 14 North, Range 4 West of
the Indian Meridian, Oklahoma County, Oklahoma. Requested by Ron Cardwell,
County Commissioner, District No. 3. (Document Received)
County Clerk
18. Discussion and possible action to receive copy of Abstractor s Bond from Chicago Title Company of Oklahoma, in the amount of $100,000.00, beginning on July 15, 2017, and ending July 15, 2018. Requested by David B. Hooten, Oklahoma County Clerk. (Document Received)
District Attorney
19. Discussion and possible action to approve Consulting Services Agreement with Ronald L. Blevins, Blevins Enterprises, Inc., to provide accident reconstruction and analysis in Holland v. BOCC, CJ-2014-2902. Amount of the contract not to exceed $15,000.00. Requisition No. 11801780 has been issued to Blevins Enterprises, Inc. in the amount of $15,000.00 from Self-Insurance Fund (40310110). Requested by Aaron Etherington, Assistant District Attorney. (Document Received)
Engineering
20. Discussion, review, and possible action
sign a Quit
Claim Deed and Easement Agreement between Oklahoma County and Oklahoma
Department of Human Services (DHS), for real property located in the Northwest
Quarter (NW/4) of Section Nine (9), Township Twelve (12) North, Range Three (3)
West of the Indian Meridian, Oklahoma County, Oklahoma, also known as 5909 N
Classen Boulevard, Oklahoma City, Oklahoma (the
Pauline Meyer Shelter), complete legal descriptions are
hyperlinked. On May 17, 2017, the BOCC voted unanimously that, pursuant to
19 O.S. 349, the property is no longer needed for County purposes, the amount
of consideration should be $10.00 and that the transfer should be made subject
to a reversionary clause. Requested by Stacey Trumbo, PE, County Engineer,
and has been approved as to form and legality by Gretchen Crawford, Assistant
District Attorney. (Document Received)
21. Discussion and possible
action for approval of Amendment
No. 1 to Construction Contract between United Mechanical, Inc. and the
Board of County Commissioners for Oklahoma County Project ANX-2013-1, Space
Utilization Project for Annex Building/Replacement of HVAC System. This
Amendment No. 1 is for additional days to
the contract and for escalation costs for a total amount not to exceed $29,079.00. The
Contract sum shall be, not to exceed, $2,058,771.00. Requisition No. 11801582
has been issued to United Mechanical, Inc. in the amount of $29,079.00 from
Capital Improvement Fund/ TIF Annex Remodel (20103190), contingent upon
encumbrance of funds. Requested by Stacey Trumbo, PE, County Engineer, and has
been approved as to form and legality by Gretchen Crawford, Assistant District
Attorney. (Document Received)
22. Discussion and possible action for approval of Resolution No. ________, accepting Oklahoma County Project JJC-2016-1, Exterior Sealing for Juvenile Justice Center as being satisfactorily complete. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
IT
23. Discussion and possible action to approve the Agreement Renewal with PDT Communications and the Board of County Commissioners from General Fund/Centralization MIS/IT (1001/2700). This is for the maintenance and support of the Interaction client telephone system and polycom phones. Each department is to be billed a quarterly amount as follows: IT- $4,234.13; County Clerk-$459.89; Social Services-$156.02; Assessor-$648.04; D1- $35.94; D2-$99.12; D3-$20.70; Purchasing- $30.50; HR-$49.28; Co Engineer-$76.24; D3 Yard-$24.51; Treasurer-$276.01. The total amount is not to exceed $24,441.52. Requisitions 11800443, 11800838, 11800333, 11800820, 11800122, 11800644, 11800674, 11800456, 11800544, 11800157, 11801072, 11800707, 11800445 have been issued to PDT Communications pending encumbrance of FY18 funds. Requested by Dayne Coffey, Interim Co-Director, IT, and has been approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
24. Discussion
and possible action to approve the agreement with MAC
Systems and the Board of County Commissioners from General Fund/Centralization
MIS/IT (1001/2700). This is for our fire extinguishing system inspections. The
total amount is not to exceed $1,220.00. Requisition No. 11801732 in the amount
of $1,220.00 has been issued to MAC Fire Systems pending encumbrance of FY18
funds. Requested by Dayne Coffey, Interim Director, IT, and has been approved
as to form and legality by Aaron Etherington,
Assistant District Attorney. (Document Received)
Social
Services
25. Discussion and possible action to approve
Lease/Business Operations
agreements
between the Oklahoma County Board of Commissioners on behalf of Oklahoma County
Social Services and Oklahoma Employees Security Commission to lease 2,891
square feet of office space for $2,168.25 a month, and cover the other costs
associated with the provision of services in the Oklahoma County Social
Services Facility located at 7401 NE 23rd Street. This agreement
shall begin on July 1, 2017, and end June 30, 2018. Requested by Christie
Jernigan-Marshall, Director, Oklahoma County Social Services, and approved as
to form and legality by Aaron Etherington, Assistant District Attorney.
(Document Received)
26. Discussion and possible action to approve
Lease/Business Operations
agreements
between the Oklahoma County Board of Commissioners on behalf of Oklahoma County
Social Services and Career Technology Education to lease 353.18 square feet of
office space for $264.88 a month, and cover the other costs associated with the
provision of services in the Oklahoma County Social Services Facility located
at 7401 NE 23rd Street. This agreement shall begin on July 1, 2017,
and end June 30, 2018. Requested by Christie Jernigan-Marshall, Director,
Oklahoma County Social Services, and approved as to form and legality by Aaron
Etherington,
Assistant District Attorney. (Document Received)
27. Discussion and possible selection and award of Community Support Grants for FY 17-18 as recommended by the Community Support Grants Committee. The list below comprises all of the applicants and the options are suggestions for the Board s consideration. Requested by Christi Jernigan-Marshall, Director, Oklahoma County Social Services, on behalf of the Community Support Grants Committee.
Request OPTION 1 OPTION 2
Britvil Food Pantry 10,000 5,000 6,000
CASA of Oklahoma County 7,500 6,000 6,000
COTPA (EMBARK) 8,500 6,500 6,500
Citizens Caring for Children 12,000 9,000 9,000
City of MWC-Bus Program 3,000 2,000 2,000
City of MWC-Mid-Del Group H 14,000 14,000 14,000
Daily Living Centers 8,000 6,000 6,000
EOTC Adult Daycare 10,000 10,000 10,000
Good Shepherd 8,905 - -
Harrah Senior Center 20,000 6,000 6,000
Hope Center of Edmond 25,000 10,000 10,000
Metropolitan Better Living Center 25,000 11,000 11,000
OK County Senior Nutrition 72,500 66,000 65,000
OK Foundation for Disabled 15,000 6,000 6,000
OK Lawyers for Children 20,000 6,000 6,000
Positive Tomorrows 20,000 7,500 7,500
Regional Food Bank 24,000 24,000 24,000
RSVP of Central Oklahoma 16,500 16,500 16,500
Sunbeam 25,000 15,000 15,000
Youth Services of OK County 30,000 24,000 24,000
YWCA Oklahoma City 20,000 7,500 7,500
28. Discussion and possible selection and award of Utility Assistance Grants for FY 17-18. The list below comprises all of the applicants and the options are suggestions for the board s consideration. Requested by Christi Jernigan-Marshall, Director, Oklahoma County Social Services.
Request OPTION 1 OPTION 2
City of Midwest City 15,000 12,500 12,000
Community Action Agency 10,500 7,500 8,000
Hope Center of Edmond 15,000 15,000 15,000
Upward Transitions 55,000 45,000 45,000
29. Awards. Tabulation of bids from the
Central Purchasing Department with recommendation for selection of lowest and
best bid:
CW18004 Community Support Grant
CW18011 Emergency Utility Assistance
Sheriff
30. Discussion and possible action to approve Resolution No. ________, for a donation from Nestle Purina PetCare to the Board of County Commissioners, on behalf of the Oklahoma County Sheriff s Office, regarding Nestle Purina PetCare donating ProPlan Dog Food to the K-9 unit to meet the nutritional needs of agency K-9s. The food would be available for pickup on a quarterly basis. Requested by P.D. Taylor, Undersheriff, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Treasurer
31. Discussion and possible action to approve and authorize the chairman to sign the service agreement between Oklahoma Electrical Supply Company and the BOCC for the Oklahoma County Treasurer Resale Building, to maintain and monitor the alarm system in the Oklahoma County Treasurer Resale Building located at 7367 NE 23rd St. The effective dates of the agreements are July 1, 2017 through June 30, 2018. Requisition No. 11801590 and PO No. 21801483 have been issued to Oklahoma Electrical Supply Company in the amount of $1,850.04. Requested by Forrest Butch Freeman, Oklahoma County Treasurer, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Recurring Agenda Items:
32. Approve all claims, list available for inspection
in the office of the
33. Discussion and possible action to approve
Resolution No. __________ approving Blanket Purchase
Orders as submitted by each department, list available for inspection in the
office of the County Clerk, Room 201. (Document Received)
34. Citizen participation: Citizens may address the Board during
open meetings on any matter on the agenda. On any item not on the current
agenda, citizens may address the Board under the agenda item Citizen
Participation . Please fill out a Citizen s Participation Request form
located outside the Board Meeting Room (Room 204) and give to the recording
secretary. Citizen Participation is for information purposes only, and the
Board cannot discuss, take action or make any decisions on matters presented
under Citizens Participation. Citizens are requested to limit their comments to
five minutes.
35. Commissioners Comments/General Remarks:
36. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9,
new business is defined as any matter not known about or which could not have
been reasonably foreseen prior to the time of posting the agenda.
37. Executive Session for the purpose of
discussing the following:
a. To enter into executive session pursuant to 25 O.S. 307 (B) (4)
to engage in confidential communications between the public body and its
attorney concerning a pending investigation, claim or action by Holland v. BOCC
et al, CJ-2014-2902, and where on advice of its attorney, the board has
determined that disclosure will seriously impair the ability of the public body
to process the claim or conduct a pending investigation, litigation, or
proceeding in the public interest.
b. To enter into executive session pursuant to 25 O.S. 307 (B)(4)
to engage in confidential communications between the public body and its
attorney concerning a potential claim against Roxanna Mize and Tanner Barham
for damage to a county vehicle occurring on or about November 24, 2016, and
where on advice of its attorney, the board has determined that disclosure will
seriously impair the ability of the public body to process the claim or conduct
a pending investigation, litigation, or proceeding in the public interest.
38. Action regarding confidential
communications between the public body and its attorney concerning a pending
investigation, claim or action by Holland v. BOCC et al, CJ-2014-2902, and
where on advice of its attorney, the board has determined that disclosure will
seriously impair the ability of the public body to process the claim or conduct
a pending investigation, litigation, or proceeding in the public interest.
39. Action regarding confidential
communications between the public body and its attorney concerning a potential
claim against Roxanna Mize and Tanner Barham for damage to a county vehicle
occurring on or about November 24, 2016, and where on advice of its attorney,
the board has determined that disclosure will seriously impair the ability of
the public body to process the claim or conduct a pending investigation,
litigation, or proceeding in the public interest.
40. Adjourn at __________ until 9:00 a.m.,
Wednesday, August 23, 2017.
NAME OF PERSON REPORTING: David B. Hooten, County Clerk
TITLE: SECRETARY TO:
Board of
SIGNATURE: David
B. Hooten, by:
County Clerk Deputy